diff --git a/docs/usage/myinvois/einvoice-operation.md b/docs/usage/myinvois/einvoice-operation.md index 85f79c35..e689983a 100644 --- a/docs/usage/myinvois/einvoice-operation.md +++ b/docs/usage/myinvois/einvoice-operation.md @@ -216,109 +216,120 @@ You can view all past submission and cancellation log of an invoice. ![sales-invoice-log](../../../static/img/myinvois/einvoice/sales-invoice-log.png) -## Purchase Documents Import +## Import -SQL Account offers two methods for importing purchase documents from the E-Invoice system: +SQL Account offers two methods for importing sales or purchase documents from the E-Invoice system: -- [Single Import](#single-import): Enables you to import individual documents. - [Batch Import](#batch-import): Allows you to import multiple documents at once. +- [Linking](#linking): Allows you to link the existing document with received E-Invoice document. To ensure proper import, it's important to understand how the document types in SQL Account are mapped to those received from the E-Invoice system. The table below shows how the document types in the SQL Account are mapped to those received from the E-Invoice system: | SQL Account Document Type | E-Invoice Document Type | | ------------------------- | ----------------------- | +| Sales Invoice | Self-Billed Invoice | +| Cash Sales | Self-Billed Invoice | +| Credit Note | Self-Billed Credit Note | +| Debit Note | Self-Billed Debit Note | +| Receipt Voucher | Self-Billed Invoice | | Purchase Invoice | Invoice | | Cash Purchase | Invoice | | Purchase Returned | Credit Note | | Purchase Debit Note | Debit Note | +| Payment Voucher | Invoice | -### Single Import +### Batch Import -You can view all received documents and single import into SQL Account. +You can view all received documents and batch import into SQL Account. -1. Go to document detail screen and click on **MyInvois** > **Single import E-Invoice** +1. Click on **MyInvois** > **Batch import E-Invoice** - ![purchase-invoice-single-import-button](../../../static/img/myinvois/einvoice/purchase-invoice-single-import-button.png) + ![purchase-invoice-batch-import-button](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-button.png) - ![purchase-invoice-single-import-form](../../../static/img/myinvois/einvoice/purchase-invoice-single-import-form.png) + ![purchase-invoice-batch-import-form](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form.png) 2. Choose the desired date range and press the **Apply** button to filter the documents - ![purchase-invoice-single-import-form-daterange](../../../static/img/myinvois/einvoice/purchase-invoice-single-import-form-daterange.png) + ![purchase-invoice-batch-import-form-daterange](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-daterange.png) + +3. There are two tables inside the form: -3. The table will display the list of E-Invoice documents your company has received + - The upper table will display the list of E-Invoice documents your company has received + - The lower table will show the item details for the document you have selected - ![purchase-invoice-single-import-form-apply](../../../static/img/myinvois/einvoice/purchase-invoice-single-import-form-apply.png) + ![purchase-invoice-batch-import-form-apply](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-apply.png) -4. SQL Account will auto-map the supplier code if the supplier's TIN matches the TIN in Maintain Supplier +4. Each document will display a status in the **Status** column. Below is the description and import action of each status: - :::info[NOTE] - We suggest adding the TIN for existing suppliers or creating a new supplier record - ::: + | Status | Description | Action | + | -------------- | --------------------------------------------------- | ------------------------------- | + | (Blank) | Not yet imported | Create new document | + | Doc Exists | Document already exists in the system | Update E-Invoice related fields | + | Different UUID | Document exists but with a different E-Invoice UUID | Create new document | + | Done | Successfully imported | - | :::info[NOTE] - A supplier code is required. An error message will appear if you attempt to import a document without a supplier code + Double-clicking a row will drill down into the existing document, while double-clicking the **E-Invoice Status** column will open the validation link ::: - ![purchase-invoice-single-import-form-select-supplier](../../../static/img/myinvois/einvoice/purchase-invoice-single-import-form-select-supplier.png) +5. SQL Account will auto-map the Customer/Supplier Code using the following conditions: - ![purchase-invoice-single-import-form-select-supplier-error](../../../static/img/myinvois/einvoice/purchase-invoice-single-import-form-select-supplier-error.png) + - Same **TIN** (prioritized) + - Same **ID Number** or similar **Company Name** -5. Once you have selected the desired documents, click on the **Import** button to proceed with the single import - - ![purchase-invoice-single-import](../../../static/img/myinvois/einvoice/purchase-invoice-single-import.png) + ![purchase-invoice-batch-import-form-select-supplier](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-select-supplier.png) - ![purchase-invoice-single-import-details](../../../static/img/myinvois/einvoice/purchase-invoice-single-import-details.png) +6. A tax code is required for an item if the tax amount is greater than 0 -6. After reviewing the document details, click **Save** to complete the process + ![purchase-invoice-batch-import-form-select-tax](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-select-tax.png) - ![purchase-invoice-single-import-success](../../../static/img/myinvois/einvoice/purchase-invoice-single-import-success.png) +7. You may click on the **Import** button to proceed with the import -### Batch Import + ![purchase-invoice-batch-import](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import.png) -You can view all received documents and batch import into SQL Account. +8. A message dialog will indicate success or display an error, if any -1. Click on **MyInvois** > **Batch import E-Invoice** + ![purchase-invoice-batch-import-success](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-success.png) - ![purchase-invoice-batch-import-button](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-button.png) + ![purchase-invoice-batch-import-error](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-error.png) - ![purchase-invoice-batch-import-form](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form.png) +### Linking -2. Choose the desired date range and press the **Apply** button to filter the documents +You can view and link the received E-Invoice documents associated with the TIN of the selected document to update its E-Invoice related fields. - ![purchase-invoice-batch-import-form-daterange](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-daterange.png) +1. Click on **🔍** of MyInvois UUID field in more panel -3. There are two tables inside the form: + ![purchase-invoice-linking](../../../static/img/myinvois/einvoice/purchase-invoice-linking.png) - - The upper table will display the list of E-Invoice documents your company has received - - The lower table will show the item details for the document you have selected +2. The form will display only documents related to the same TIN as the selected record - ![purchase-invoice-batch-import-form-apply](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-apply.png) + ![purchase-invoice-linking-form](../../../static/img/myinvois/einvoice/purchase-invoice-linking-form.png) -4. You can select multiple documents using the checkboxes provided -5. SQL Account will auto-map the supplier code if the supplier's TIN matches the TIN in Maintain Supplier +3. Select the appropriate document and click on the **Update** button to link it - :::info[NOTE] - We suggest adding the TIN for existing suppliers or creating a new supplier record - ::: +### Create / Update Customer or Supplier - ![purchase-invoice-batch-import-form-select-supplier](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-select-supplier.png) +To create or update a customer or supplier from the import form, follow these steps: -6. A tax code is required for an item if the tax amount is greater than 0 +1. Click on the **Company Name** column :::info[NOTE] - The document will displayed in **red font** if the tax code is missing when it is required + If the Customer/Supplier Code has value, SQL Account will update the existing record. If it is empty, a new customer/supplier will be created. ::: - ![purchase-invoice-batch-import-form-select-tax](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-select-tax.png) + ![purchase-invoice-batch-import-update-supplier](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-update-supplier.png) - ![purchase-invoice-batch-import-form-tax](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-form-tax.png) +2. A comparison view will appear showing fields from the existing record in Maintain Customer/Supplier and the E-Invoice document -7. Once you have selected the desired documents, click on the **Import** button to proceed with the batch import + :::info[NOTE] + - The selected value will appear in **bold** + - The unselected value will be shown with a ~~strikethrough~~ + - If both values (from E-Invoice and existing record) are identical, the cell will be merged + ::: - ![purchase-invoice-batch-import](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import.png) + ![purchase-invoice-batch-import-supplier-form](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-supplier-form.png) - ![purchase-invoice-batch-import-success](../../../static/img/myinvois/einvoice/purchase-invoice-batch-import-success.png) +3. Click the **Create** or **Update** button to apply the changes to the customer or supplier record ## Rejection (Imported Documents) diff --git a/docs/usage/myinvois/einvoice.md b/docs/usage/myinvois/einvoice.md index b846a5b6..1d4344e7 100644 --- a/docs/usage/myinvois/einvoice.md +++ b/docs/usage/myinvois/einvoice.md @@ -52,6 +52,8 @@ After saving your Sales Invoice or Cash Sales document, you can access E-Invoice - [Test E-Invoice Validation](e-invoice-operation#test-e-invoice-validation) - [Share PDF](e-invoice-operation#share-pdf-experimental) - [E-Invoice Request](e-invoice-operation#e-invoice-request) +- [Batch Import](e-invoice-operation#batch-import) +- [Linking](e-invoice-operation#linking) ### Credit Note @@ -141,6 +143,8 @@ After saving your Credit Note document, you can access E-Invoice operations thro - [Batch Refresh Status](e-invoice-operation#batch-refresh-status) - [Test E-Invoice Validation](e-invoice-operation#test-e-invoice-validation) - [Share PDF](e-invoice-operation#share-pdf-experimental) +- [Batch Import](e-invoice-operation#batch-import) +- [Linking](e-invoice-operation#linking) ### Debit Note @@ -192,6 +196,8 @@ After saving your Debit Note document, you can access E-Invoice operations throu - [Batch Refresh Status](e-invoice-operation#batch-refresh-status) - [Test E-Invoice Validation](e-invoice-operation#test-e-invoice-validation) - [Share PDF](e-invoice-operation#share-pdf-experimental) +- [Batch Import](e-invoice-operation#batch-import) +- [Linking](e-invoice-operation#linking) ## Purchase @@ -242,8 +248,8 @@ After saving your Purchase Invoice or Cash Purchase document, you can access E-I - [Submission](e-invoice-operation#submission) - [Consolidate](e-invoice-operation#consolidate) -- [Single Import](e-invoice-operation#single-import) - [Batch Import](e-invoice-operation#batch-import) +- [Linking](e-invoice-operation#linking) - [Cancellation (Self-Billed)](e-invoice-operation#cancellation) - [Rejection (Imported)](e-invoice-operation#rejection-imported-documents) - [Refresh Status](e-invoice-operation#refresh-status) @@ -334,8 +340,8 @@ Please ensure that the referenced documents are validated Self-Billed E-Invoices After saving your Purchase Returned document, you can access E-Invoice operations through the **MyInvois** button. These operations help you manage your E-Invoices efficiently. Use the links below to navigate to the specific operation section for detailed instructions: - [Submission](e-invoice-operation#submission) -- [Single Import](e-invoice-operation#single-import) - [Batch Import](e-invoice-operation#batch-import) +- [Linking](e-invoice-operation#linking) - [Cancellation (Self-Billed)](e-invoice-operation#cancellation) - [Rejection (Imported)](e-invoice-operation#rejection-imported-documents) - [Refresh Status](e-invoice-operation#refresh-status) @@ -388,8 +394,8 @@ Please ensure that the referenced documents are validated Self-Billed E-Invoices After saving your Purchase Debit Note document, you can access E-Invoice operations through the **MyInvois** button. These operations help you manage your E-Invoices efficiently. Use the links below to navigate to the specific operation section for detailed instructions: - [Submission](e-invoice-operation#submission) -- [Single Import](e-invoice-operation#single-import) - [Batch Import](e-invoice-operation#batch-import) +- [Linking](e-invoice-operation#linking) - [Cancellation (Self-Billed)](e-invoice-operation#cancellation) - [Rejection (Imported)](e-invoice-operation#rejection-imported-documents) - [Refresh Status](e-invoice-operation#refresh-status) diff --git a/docs/usage/myinvois/mandatory-fields.md b/docs/usage/myinvois/mandatory-fields.md index 52e1b4e2..debecce6 100644 --- a/docs/usage/myinvois/mandatory-fields.md +++ b/docs/usage/myinvois/mandatory-fields.md @@ -111,6 +111,58 @@ An hourglass icon will appear next to customers or suppliers who has created Inf ![batch-retrieve-info-progress](../../../static/img/myinvois/guide/batch-retrieve-info-progress.png) +## Taxpayer's QR Code + +This feature allows you to upload a customer's or supplier's MyInvois Taxpayer QR Code to automatically retrieve and update their information. + +### Maintain Customer / Supplier + +1. Enter detail mode for a new or existing customer or supplier + +2. Go to the **Tax** tab and click on the **Upload File** button + + ![taxpayers-qr-maintain-customer](../../../static/img/myinvois/einvoice/taxpayers-qr-maintain-customer.png) + +3. Click the **Open File** icon to select a QR code image from your device or click the **Paste** icon to paste a QR code image from your clipboard + + ![taxpayers-qr-form](../../../static/img/myinvois/einvoice/taxpayers-qr-form.png) + +4. Once the QR code is uploaded, SQL Account will automatically retrieve and display the taxpayer's information in the memo field + + :::info[NOTE] + Upload Production Taxpayer's QR Code only + ::: + + ![taxpayers-qr-form-info](../../../static/img/myinvois/einvoice/taxpayers-qr-form-info.png) + +5. Click the **OK** button to update the selected customer or supplier with the retrieved data + + ![taxpayers-qr-form-ok](../../../static/img/myinvois/einvoice/taxpayers-qr-form-ok.png) + +### Sales / Purchase / Cashbook document + +1. Enter detail mode for a new or existing document + +2. Go to the **More** panel and click on the **QR Code** icon in MyInvois header + + ![taxpayers-qr-sales-invoice](../../../static/img/myinvois/einvoice/taxpayers-qr-sales-invoice.png) + +3. Click the **Open File** icon to select a QR code image from your device or click the **Paste** icon to paste a QR code image from your clipboard + + ![taxpayers-qr-form](../../../static/img/myinvois/einvoice/taxpayers-qr-form.png) + +4. Once the QR code is uploaded, SQL Account will automatically retrieve and display the taxpayer's information in the memo field + + :::info[NOTE] + Upload Production Taxpayer's QR Code only + ::: + + ![taxpayers-qr-form-info](../../../static/img/myinvois/einvoice/taxpayers-qr-form-info.png) + +5. Click the **OK** button to update the selected document with the retrieved data + + ![taxpayers-qr-form-ok](../../../static/img/myinvois/einvoice/taxpayers-qr-form-ok.png) + ## Customer / Supplier Tax Info ### Local Business (Companies registered with local authorities) diff --git a/static/img/myinvois/einvoice/purchase-invoice-batch-import-button.png b/static/img/myinvois/einvoice/purchase-invoice-batch-import-button.png index 91ac9e06..d1bf6c17 100644 Binary files a/static/img/myinvois/einvoice/purchase-invoice-batch-import-button.png and b/static/img/myinvois/einvoice/purchase-invoice-batch-import-button.png differ diff --git a/static/img/myinvois/einvoice/purchase-invoice-batch-import-error.png b/static/img/myinvois/einvoice/purchase-invoice-batch-import-error.png new file mode 100644 index 00000000..fd3f8147 Binary files /dev/null and b/static/img/myinvois/einvoice/purchase-invoice-batch-import-error.png differ diff --git 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